Event Coordinator role – PWN

What will you be doing?

Event Planning & Coordination

Support the planning and delivery of PWN London events from concept through to execution.

Assist with venue sourcing, including researching suitable venues, comparing proposals, and liaising with suppliers in line with budgets and event objectives.

Coordinate event logistics including timelines, speaker outreach, registrations, guest lists, event schedules, and run-of-show documentation.

Provide operational and on-site support during events to help ensure smooth and professional delivery.

Vendor, Partner & Stakeholder Coordination

Liaise with venues, suppliers, caterers, AV providers, speakers, sponsors, and partners to support event execution.

Help manage communication with stakeholders and ensure event requirements, deadlines, and deliverables are clearly coordinated.

Support relationship-building with corporate partners and collaborators connected to PWN London events.

Volunteer & Team Coordination

Work collaboratively with the Events Board and wider volunteer team to support the successful delivery of events.

Assist in coordinating volunteers involved in event operations and help ensure a positive and professional experience for members, speakers, guests, and partners.

Marketing & Event Communications

Collaborate with the Marketing team to support event promotion and attendee engagement.

Assist with registrations, attendee tracking, pre-event communications, and post-event follow-up.

Support initiatives aimed at increasing event participation, member engagement, and community growth.

Strategic Event Support

Support the planning and delivery of PWN London’s 20th Anniversary initiatives and other key professional events.

Contribute ideas, feedback, and operational improvements to strengthen future events and member experience.

Gain exposure to the full event lifecycle within a collaborative and mission-driven professional network environment.

What are we looking for?

We are looking for a proactive, organised, and reliable volunteer with at least 3 years of professional experience in event coordination, event management, project coordination, programme management, or a related field.

The ideal volunteer will have:

• Strong organisational and project coordination skills
• Excellent attention to detail and ability to manage multiple priorities
• Strong communication and interpersonal skills
• Experience coordinating events, stakeholders, suppliers, or volunteers
• Ability to work independently while collaborating effectively within a team
• A proactive, solution-oriented, and professional mindset
• Interest in professional networks, community building, leadership, or women’s empowerment initiatives

Experience supporting professional, corporate, networking, or community-focused events would be highly beneficial.

We are ideally seeking someone based in or near London, as occasional on-site event support and attendance will be expected.

What are we looking for?

We are looking for a proactive, organised, and reliable volunteer with at least 3 years of professional experience in event coordination, event management, project coordination, programme management, or stakeholder engagement.

The ideal volunteer will be comfortable managing multiple priorities, coordinating with different stakeholders, and supporting the delivery of professional events in a collaborative environment.

Key qualities and experience include:

• Strong organisational and time-management skills
• Excellent attention to detail and ability to follow through on tasks
• Good communication and interpersonal skills
• Experience coordinating events, projects, suppliers, speakers, partners, or volunteers
• Ability to work independently while collaborating effectively as part of a team
• A proactive, solution-oriented, and professional mindset
• Confidence using digital tools such as spreadsheets, event platforms, shared drives, or CRM systems
• Ability to remain calm and adaptable in fast-paced event environments

We are particularly interested in volunteers who have experience supporting:

• Professional networking events
• Corporate or business events
• Community-focused initiatives
• Membership organisations, charities, or non-profits

An interest in women’s leadership, professional development, community building, or gender equality would also be highly valuable.

While we are a supportive and collaborative organisation, this role is best suited to someone who can bring existing professional skills and practical experience to help strengthen the delivery and operational coordination of our growing events programme.

We are ideally seeking someone based in or near London, as occasional in-person attendance and on-site support at events may be required.

What difference will you make?

This volunteer role will play an important part in strengthening PWN London’s ability to deliver professional, high-quality events that connect, support, and empower women across industries and career stages.

By contributing their expertise in event coordination and project support, the volunteer will help improve the efficiency, structure, and delivery of our events programme, ensuring a positive experience for members, partners, speakers, and attendees.

Their contribution will be particularly valuable as we prepare for PWN London’s 20th Anniversary, a significant milestone that will showcase the growth, impact, and evolution of our network and community.

Beyond event delivery itself, this role directly supports our wider mission of advancing women’s professional development, leadership, networking opportunities, and community engagement. Well-executed events are central to helping us foster meaningful connections, increase member engagement, strengthen partnerships, and expand our reach across London and beyond.

The volunteer’s support will help build the operational capacity of the organisation, contribute to long-term sustainability, and support the continued growth of an inclusive and impactful professional network for women and allies.