Your responsibilities as a Strategic Volunteer – Meeting Representative:

• Preparing for and attending designated meetings, playing an active part at the meeting in line with the HWNN role.
• Time management and planning.
• Checking in and accessing support from CEO/team.
• Liaising with other strategic volunteers and team members to discuss and share insights as appropriate.
• Reporting back in writing in a timely fashion using the template provided.
• Claiming expenses.
• Adhering to the Volunteer and Staff Charter

What are the tasks?

Preparation:

• Reading the meeting papers, identifying areas where HWNN can provide input or question/challenge.
• Requesting input from the HWNN team when additional information is required.

At the meeting

• Explaining who HWNN are
• Presenting information
• Raising questions
• Asking for clarification
• Using the ‘Top Tips for Meetings’
• Establishing connections with other organisations
• Taking notes

After the meeting

• Providing feedback on relevant points to HWNN, using the agreed format (within a maximum of 7 days of the meeting).
• Logging all hours given to the meeting – preparation, the meeting itself, feedback – and reporting them either after each meeting or, at a minimum, every month.
• Taking part in Whole Team activities where issues are identified that need a faster/higher level response.