SMART (Suffolk Music & Arts Alumni Trust) - Treasurer

SMART (Suffolk Music & Arts Alumni Trust) - Treasurer

Trustee/Governor
J74043
At a glance

Skills

  • Accountancy / Auditing
  • Bookkeeping
  • Financial management

Where

Ipswich, IP2 8SD
Remote opportunity
Travel limit? Ideally we are looking for someone based in/near to Suffolk, but we are open to other applications

Time

Mostly outside office hours Estimate of time needed:
0-5 hours / month or 0-3 hours / week
Trustee meetings every 4-6 weeks, usually on a weekday evening around 7.30pm. Around a day a month in between meetings to carry out Treasurer duties.

Deadline

05 Sep 2021

SMART enables Suffolk's young people to access life-improving music and arts opportunities, and we bring together Suffolk arts alumni to help us do this.  We are looking for a Treasurer to join our board of trustees.

What will you be doing?

We are looking for a Treasurer to join the board of Trustees, who meet every 4-6 weeks via Zoom, usually on a weekday evening from around 7.30pm - 9.30pm.  Trustees based in Suffolk occasionally meet up in person to join the Zoom calls. From time to time Trustees will be involved in fundraising and member events, the majority of which take place in Suffolk.

The Treasurer will also need to dedicate time between meetings (we estimate this to be around 1 day a month) to carry out duties including:

  • Overseeing SMART’s financial affairs 
  • Overseeing, preparing, approving and presenting budgets, accounts and financial statements to the Trustees, members and Charity Commission 
  • Being assured that the financial resources of SMART meet its present and future needs 
  • Ensuring that SMART has an appropriate reserves policy 
  • Ensuring that proper records are kept and effective financial procedures and controls are in place 
  • Responsible for the accurate and timely payment of grants and expenditure
  • Being the main point of contact with HMRC
  • Liaising with volunteers about financial matters
  • Advising on the financial implications of SMART’s strategic plans 
  • Ensuring that SMART makes appropriate investments 
  • Arranging the independent examination of the accounts 
  • Keeping the Trustees informed about their financial duties and responsibilities 
  • Contributing to the fundraising strategy of SMART
  • Being the main point of contact for bank(s), including being a signatory
  • Processing and paying in any cash donations from events
  • Keep fellow Trustees informed about their financial duties and responsibilities and take a lead in interpreting financial data to them

Please see the full job description for a list of the full Treasurer duties, and the general duties of all Trustees

What are we looking for?

We are ideally looking for someone who has some or all of the following experience and qualities:

  • Financial qualifications and experience - ideally a minimum of three years’ professional experience 
  • Some experience of charity finance and fundraising
  • Good financial analysis skills
  • A willingness to be available to volunteer for advice and enquiries on an ad hoc basis
  • Ability to challenge logically and sensitively and to make unpopular recommendations to the board where necessary
  • A passion for music / arts
  • Ability to communicate clearly and effectively
  • Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship

Ideally we are looking for someone based in Suffolk, although we will consider applications from candidates based outside of Suffolk who have the requisite skill set and experience.

We believe that diversity enhances and enriches the arts sector and drives innovation. As a charity, we recognise that we are on a journey to be more representative of the young people we support at all levels, including within our Board. We warmly welcome applications from suitably qualified candidates from all backgrounds, particularly candidates from backgrounds currently underrepresented on the SMART board, such as ethnically diverse and/or disabled candidates.

 

What difference will you make?

We are a small charity, set up as a Charitable Incorporated Organisation, and are run entirely by volunteers. Our roots are in music, growing out of our close links with the Suffolk County Music Service. Since founding the charity in 2018, we have focussed on building our funds through a variety of events, including playing at Latitude Festival with an orchestra made up of our members, and member-driven fundraising initiatives. We are now in a position to offer funding to support talented and committed young people in need of financial support through one-off grants (available for all arts), and SMART scholarships which can help enable access to Suffolk County Music Service tuition and ensembles. 

 

As Treasurer you will help manage, maintain, and grow our funds available to spend on grants and scholarships, and to enable us to support more of Suffolk’s young people across a wide range of arts opportunities.

 

What's in it for the volunteer?

If you are local to Suffolk, and/or passionate about the arts, this is your chance to apply your financial skills to help us make a difference to the lives of and opportunities for young people in Suffolk.

Before you apply

Please apply via this site with a short covering letter to the Co-Chairs (Vicky James & Becci Reidy) detailing your experience and reasons for applying. We will acknowledge your application and will be in touch after the application deadline to confirm the next steps which may involve a discussion with the Co-Chairs and some of the current trustees. We may ask for evidence of your financial qualifications and/or references. If you have any questions or would like to discuss the position, please get in touch via the Reach platform.
Causes
  • Arts
  • Education
  • Young people
  • SMART exists to ensure that young people in Suffolk have access to arts opportunities that improve their lives.  We provide funding to help Suffolk’s young people to access high-quality music and...