Personal Assistant to the CEO

Personal Assistant to the CEO

Ongoing role
J97638
At a glance

Skills

  • General / operations management
  • Office and Administration Management
  • Market research

Where

London, N1 7GU
Mainly at home, or remote opportunity.

Time

Mostly outside office hours Estimate of time needed:
3-7 hours / week

Visitors from Fifth Day

Welcome to Reach Volunteering. We are a community and registered charity that connects people, skills and good causes.

To apply for this role, and any other on our platform, you need to be based in the UK, have at least three years of experience using the skills you wish to volunteer in a professional capacity or have lived experience (for trustee roles). Read more about our criteria.

Ayati Mind is a mental health social enterprise that connects men from underserved communities with culturally competent therapists.

What will you be doing?

We are looking to recruit a Personal Assistant to the CEO who will be responsible for providing high- level administrative support. This role requires someone who is hands-on and proactive, with excellent organisation skills. You will become an indispensable extension of the CEO, providing exceptional administrative support, while fostering collaboration and communication across the organisation.

Key Responsibilities:

  • Manage the CEO’s calendar, scheduling meetings and appointments.
  • Prepare and edit correspondence, communications, emails, presentations and other documents.
  • Organise and coordinate internal meetings (team gatherings, 1-2-1s, board meetings) and meetings with external stakeholders; including preparing agendas, taking minutes and following up on action items to ensure accountability and progress. 
  • Act as a primary point of contact between the CEO, the team and other stakeholders.
  • Assist the CEO with various other projects, conducting research, compiling data and preparing reports.
  • Proactively gather and synthesise information for the CEO, informing them of key developments and industry trends.
  • Anticipate challenges and proactively propose solutions, demonstrating strong problem-solving skills.
  • Facilitate open communication and collaboration within the team, fostering a culture of unity and high performance.
  • Handle all information (including sensitive and confidential) with utmost discretion and professionalism.

These are not exhaustive and may change as the business develops.

Requirements:

  • Strong written and verbal communication and interpersonal skills.
  • Proficiency in Microsoft office (Word, Excel, Powerpoint, Outlook)
  • Excellent organisation and problem solving skills,with a strategic mindset.
  • Proactive approach with strong attention to detail
  • Ability to work independently and manage multiple priorities/deadlines in a fast-paced environment.
  • 3+ years of experience in office and administration management

Desirable (still apply if you don’t meet this):

  • Bachelor's degree or equivalent experience

What are we looking for?

Requirements:

  • Strong written and verbal communication and interpersonal skills, with the ability to build strong relationships at all levels.
  • Proficiency in Microsoft office (Word, Excel, Powerpoint, Outlook)
  • Excellent organisation and problem solving skills,with a strategic mindset.
  • Proactive approach with strong attention to detail
  • Ability to work independently and manage multiple priorities/deadlines in a fast-paced environment.
  • 3+ years of experience in office and administration management

Desirable (still apply if you don’t meet this):

  • Bachelor's degree or equivalent experience

What difference will you make?

We offer an amazing opportunity to work with a passionate and dedicated team on a mission-driven start-up social enterprise. If you are passionate about mental health and have a strong desire to make a difference in the lives of others, we encourage you to apply.

Before you apply

How to Apply:

  • Please apply by sending your CV       
  • Interviews will take place on an ad hoc basis when we have enough applications shortlisted. 
  • Please contact us via Reach with any questions.
  • Interviews will be an informal Zoom/Teams chat with the hiring manager. 

We are an equal-opportunity employer and welcome diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 

Causes
  • Black, asian and minority ethnic groups
  • Counselling / advice
  • Health and well being / research and care
  • Men
  • Mental health
  • Organisation type: 
    Social enterprise

    To promote mental health and well-being within the Black, Asian, and Minority Ethnic (BAME) communities, particularly focusing on men, by providing accessible, culturally competent, and stigma-...