PDP PA Support Specialist

PDP PA Support Specialist

Ongoing role
J97221
At a glance

Skills

  • Office and Administration Management

Where

Kingston upon Thames, KT2 6LX
Remote opportunity

Time

Mostly during office hours Estimate of time needed:
7-15 hours / week
12 hours per week, our working days are Monday, Wednesday and Friday

Visitors from Fifth Day

Welcome to Reach Volunteering. We are a community and registered charity that connects people, skills and good causes.

To apply for this role, and any other on our platform, you need to be based in the UK, have at least three years of experience using the skills you wish to volunteer in a professional capacity or have lived experience (for trustee roles). Read more about our criteria.

As a Personal Assistant within the Directors' Support Team, you will play a pivotal role in facilitating the efficient functioning of the Directorship. 

What will you be doing?

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons.

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.  

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

To learn more about our impactful work at Quilombo UK, we encourage you to explore our website and YouTube channel. https://quilombouk.com/the-quilombo-story

Join us in leading positive change!As a Personal Assistant within the Directors' Support Team, you will play a pivotal role in facilitating the efficient functioning of the Directorship. This is a volunteer position, requiring a commitment to our mission and a keen desire to contribute to the success of Quilombo UK.

The ideal candidate will possess a strong understanding of taking briefings, translating them into actionable outcomes, and contributing to the overall success of the organisation.The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours of commitment per week across Monday, Wednesday and/or Friday.

 

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.QUILOMBO UK is dedicated to fostering an inclusive workplace environment that values diversity and promotes equality for all employees. As part of our commitment to upholding these principles, we adhere to the guidelines outlined in the Equality Act 2010. We firmly believe in creating a workplace where all individuals are respected and treated fairly. Discrimination of any kind will not be tolerated.

What are we looking for?

Main Responsibilities

  • Conduct comprehensive research on various topics relevant to Quilombo UK's mission and initiatives.
  • Analyse and synthesise information to provide insightful reports and recommendations to the Directors.
  • Work closely with the Directors to understand their priorities and preferences.
  • Assist in the preparation of briefings and communications, ensuring clarity, accuracy, and alignment with organisational objectives.
  • Receive and interpret directives from the Directors, translating them into actionable tasks.
  • Collaborate with relevant teams to drive outcomes and ensure timely completion of tasks.
  • Manage the Directors' schedules, appointments, and travel arrangements.
  • Maintain confidentiality and handle sensitive information with discretion.

 

Essential:

  • Experience in a similar role, preferably supporting senior executives or Directors.
  • Proven ability to conduct thorough research, analyse data, and present findings in a clear and concise manner.
  • Strong written and verbal communication skills, with the ability to draft professional and articulate documents.
  • Demonstrated experience in taking directives, converting them into actions, and delivering outcomes.
  • Proactive mindset with the ability to anticipate needs and take initiative in a fast-paced environment.
  • Ability to work collaboratively with a diverse team and contribute to a positive working environment.
  • Willingness to volunteer time and effort to support the mission and goals of Quilombo UK.
  • Office (Excel, Word, PowerPoint)

 

Desirable:

  • Committed to working with the community with a passion for helping others less fortunate.
  • Can work without much supervision

 

What we offer:

  • Online placement
  • Opportunity for professional growth and development in PA. 
  • A collaborative and inclusive work environment that values diversity and innovation.

What difference will you make?

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.  

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

Before you apply

 Do you have access to a personal laptop or PC?

 Are you sure you can commit to this job as being a non-paid job?

Do you think you will be able to commit yourself to the PDP programme, implicitly 12 hours per week, for 16 weeks?

Causes
  • Black, asian and minority ethnic groups
  • Community safety / victim support / domestic violence
  • Faith and ethics
  • Health and well being / research and care
  • Human rights
  • Learning disabilities / difficulties
  • Lesbian, gay, bisexual & transgender
  • Physical disabilities
  • Refugees / migrants
  • Training / employment support
  • Voluntary sector support
  • Organisation type: 
    Social enterprise

    We partner with with cultural, social and sports organisations, and put on programmes of training, workshops and other events that promote unity and tolerance. We conduct research to challenge...