Managing Events - Partnerships Projects

Managing Events - Partnerships Projects

Short term project
At a glance


  • Copywriting / journalism
  • Event management
  • Public relations
  • Project management
  • Volunteer management
  • Mentoring / coaching
  • Teaching / education


London, EC1R 0hb
Remote opportunity
Travel limit? Zone 6, London


Either in or out of office hours Estimate of time needed:
0-5 hours / month
From early April - to end June - 3-months Days in the office are not necessary 4-5 hours per week at the start of the project to ramp up.

Short-term project: Specifically strategic planning & delivery for three partnership events: No Colour Bar Highland Remix festival weekend (31 May – 2 June) Festival of Education (14-15 June); Memory Archive – Windrush weekend (21-21 June)

What will you be doing?

General Role: Support the strategic planning and delivery of an events programme in a gallery, archive, school, college or community setting. Leading a small team of volunteers to ensure effective delivery.

  • Working closely with team on the planning, logistics and delivery across a range of events
  • Leading on plans with the production of events, through to completion, providing organisational and logistical support across a range of programme activities
  • Co-ordinate with venue (if relevant, e.g. installation team, caterers, equipment hire, transport, etc.)
  • Produce detailed schedules, timelines, venues, volunteer staffing, briefing notes
  • Liaise on event-related matters, e.g. meet & greet speakers or guests
  • Produce progress reports, events briefings and packs as required
  • Co-ordinate and manage other event volunteers and guides
  • Record expenditure and work within set budgets
  • Liaise with marketing/communications colleagues to ensure the effective
  • promotion of events including on social media channels
  • Organising tickets sales (where relevant),
  • Ensuring promo materials (posters, catalogues and brochures) are available
  • Arrange volunteers to man book stalls (book sales)
  • Carrying out post-event evaluation

What are we looking for?

  • Hands on experience of events planning and co-ordination, production, logistics, live events, events marketing and promotion
  • Should have a love for event management and provide excellent interactions with speakers, audiences and volunteers
  • Good IT skills and technical event/show production skills
  • An enthusiasm for the project/activity – intergenerational audiences
  • An interest in education, history, the arts, cultural heritage and diversity
  • Able to communicate effectively and persuasively with a wide range of people, especially volunteers
  • Well organised, eye for detail and able to work when under pressure
  • Good interpersonal skills and a good telephone manner
  • Flexibility - you must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to support on evenings and weekends if necessary
  • Build relationships effectively
  • Enjoy being hands-on
  • Grace under pressure

What difference will you make?

The challenge will be to bring your event producing skills and experience to the fore. FHALMA relies on volunteering activism to make an impact on the sector and wider society: true to the origins of the pioneering Huntleys. Agreed art/archive partnerships with public events include: No Colour Bar Highland Remix , (22 March - 9 June) at Timespan, Helmsdale, for an Internationalism & Cultural Solidarity Weekender (31 May – 2 June); The Huntley Archive “bookshop” installation and workshops at the Hallam Festival of Education, Sheffield  (14-15 June); The Memory Archive project with Culture& for Windrush launch weekend (20-21 June) and as the action research and content partner (June-Dec 2019).


With these summer Public Programme events, we have the opportunity to significantly raise our profile, share the knowledge with partners and especially with intergenerational audiences.  These well-run events will provide a greater opportunity to raise further support, attract patrons and vital funds to continue our work. We are also currently working with Somerset House as a content partner and collaborator for the Get Up Stand Up Now exhibition, (12 June – 15 September) which will also provide further opportunities to consolidate our value to intellectual, cultural to British life.

What's in it for the volunteer?

Harnessing your interpersonal, creative, strategic and logistical skills to use to map out how best to acquire resources and people to deliver a tight and realistic delivery plan. Support some volunteers with induction and support/training for their project deliverables. We hope that your strategic approach will encompass:

  • Agreeing roles/ objectives / tasks /
  • Writing individual event plans (or supervision of event plans)
  • Provide volunteers with feedback when the role comes to an end

A few more details

There is no standard application form to complete, we ask you to please explain why you would like to consider this short-term role, your interest in our work and how your skills/experience relate to the role advertised.

Send your CV and a short covering letter outlining the skills and experience you would bring to the project and submit via the Reach Volunteering portal. If you have any queries and would like to have a chat in advance, please send us a message via Reach and include your contact telephone number. Thank you.

Before you apply

Please apply directly via Reach
  • Arts
  • Black, asian and minority ethnic groups
  • Education
  • Museums / heritage
  • Friends of the Huntley Archives at LMA (FHALMA) is a charitable foundation, run entirely by volunteers. The not-for-profit organisation was founded in 2013 with the aim of promoting the heritage...