Event Assistant

Event Assistant

Ongoing role
J97213
At a glance

Skills

  • Event management

Where

Kingston upon Thames, KT2 6LX
Mainly at the office

Time

Either in or out of office hours Estimate of time needed:
7-15 hours / week

Visitors from Fifth Day

Welcome to Reach Volunteering. We are a community and registered charity that connects people, skills and good causes.

To apply for this role, and any other on our platform, you need to be based in the UK, have at least three years of experience using the skills you wish to volunteer in a professional capacity or have lived experience (for trustee roles). Read more about our criteria.

As an Events Assistant, you'll liaise with attendees, coordinate logistics, and provide on-site support for events. You'll document events and collaborate with various organizations. 

What will you be doing?

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons.

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.  

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

To learn more about our impactful work at Quilombo UK, we encourage you to explore our website and YouTube channel. https://quilombouk.com/the-quilombo-story

Join us in leading positive change!As an Events Assistant, you will act as a liaison between Quilombo UK and attendees and play a key role in ensuring the success of events by coordinating logistics and providing on-site support. This position also involves documentation of events, and collaboration with various organisations. If you have strong communication skills, a passion for cultural exchange, and a desire to contribute to the organisation’s mission, we invite you to be part of our team and actively shape the vibrant cultural initiatives of Quilombo UK. Embrace the chance to make a meaningful impact, develop valuable skills, and build connections within diverse communities.The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours of commitment per week across Monday, Wednesday and/or Friday.Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.QUILOMBO UK is dedicated to fostering an inclusive workplace environment that values diversity and promotes equality for all employees. As part of our commitment to upholding these principles, we adhere to the guidelines outlined in the Equality Act 2010. We firmly believe in creating a workplace where all individuals are respected and treated fairly. Discrimination of any kind will not be tolerated.

What are we looking for?

Main Tasks:

  • Assist in the planning and execution of events that align with Quilombo UK's mission and objectives.
  • Collaborate with the Events Team to ensure smooth operations before, during, and after events.
  • Act as a liaison between Quilombo UK and the community, ensuring effective communication and understanding.
  • Engage with event attendees, addressing inquiries and providing information about Quilombo UK's initiatives.
  • Contribute to promotional efforts to maximise event attendance and community participation.
  • Assist in outreach activities to connect with diverse communities and encourage involvement.
  • Provide on-site support during events, managing logistics, and assisting with set-up and breakdown activities.
  • Collaborate with vendors, performers, and volunteers to ensure a seamless event experience.
  • Assist in documenting events through photography, videography, or other mediums as required.
  • Contribute to post-event reports and evaluations.

 

Required Skills:

  • Enthusiastic about promoting arts, sports, and cultures for intercultural understanding.
  • Passionate about fostering cultural awareness, race diversity education, and community well-being.
  • Strong communication skills and ability to engage with diverse communities.
  • Organized, detail-oriented, and capable of managing event logistics.
  • Flexibility to work during weekends or evenings as needed.
  • Previous experience in assisting with event planning and coordination. 

 

Desirable skills:

  • Customer service skills
  • Basic skills in photography, videography, or other documentation methods

What difference will you make?

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.  

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

Before you apply

 Are you sure you can commit to this job as being a non-paid job?

Do you think you will be able to commit yourself to the PDP programme, implicitly 12 hours per week, for 16 weeks?

Causes
  • Black, asian and minority ethnic groups
  • Community safety / victim support / domestic violence
  • Faith and ethics
  • Health and well being / research and care
  • Human rights
  • Learning disabilities / difficulties
  • Lesbian, gay, bisexual & transgender
  • Physical disabilities
  • Refugees / migrants
  • Training / employment support
  • Voluntary sector support
  • Organisation type: 
    Social enterprise

    We partner with with cultural, social and sports organisations, and put on programmes of training, workshops and other events that promote unity and tolerance. We conduct research to challenge...