Main Responsibilities:

Financial Management:

• Oversee all financial transactions and maintain accurate records.
• Manage bank accounts.
• Supervise campsite, Scout House, Group Scout, and Explorer finances.
• Approve and process expenses and make payments in a timely manner.

Budgeting:

• Develop and manage the annual budget.
• Monitor income and expenditure against the budget throughout the year.
• Lead the District Trustee Board in the creation of annual budgets and financial planning and monitoring.

Reporting:

• Prepare and present financial reports to the Executive Committee and at the Annual General Meeting.
• Prepare the Annual Statement of Accounts for independent examination and approval by the District Trustee Board and submit them to the Charity Commission.

Compliance:

• Ensure compliance with the Scout Association’s financial policies and relevant charity regulations.
• Administer the process of Independent Examination of the Annual Statement of Accounts in accordance with Policy, Organisation, and Rules.

Support, Advice, and Oversight:

• Provide financial advice, support, and oversight to other members of the District, including Scout Groups, Explorer Groups, Scout House, and Campsite.
• Ensure that the District is financially able to function, has appropriate reserves, and accounting procedures and controls in place.

Record Keeping:

• Maintain detailed records of all financial transactions.
• Ensure that all financial reports, annual statements of account, and supporting documents are maintained accurately and in accordance with legal regulations.

Meetings and Communication:

• Attend Executive Committee meetings and provide updates on the financial status.
• Communicate financial matters effectively with other members of the District.
• Chair any finance working groups and the District finance sub-Committee.

Annual Tasks:

• Prepare the annual accounts and arrange for their independent examination or audit.
• Present the annual financial report at the Annual General Meeting.
• Coordinate the collection of the annual UKHQ and District membership fees.
• Ensure that District assets are appropriately insured.