Company Secretary

Company Secretary

At a glance


  • Project management
  • Governance
  • Strategic development and planning


Stoke-on-Trent, ST3 4LY
Mainly at the office
Travel limit? Ideally candidates based in the local area. Open to receiving applications from further afield.


Mostly outside office hours Estimate of time needed:
0-5 hours / month
Please see candidate pack for further details.

We are currently seeking a Trustee to join our board who will also take on the role of Company Secretary.

What will you be doing?

In addition to the general responsibilities of a Trustee, duties of the Secretary are as follows:

  • Checking that a quorum is present.
  • Taking minutes, and circulating draft minutes and the action points for approval to the Chair, before circulating to the Trustees.
  • Ensuring that the minutes are signed by the Chair once they have been approved.
  • Checking that Trustees and employees have carried out actions agreed at a previous meeting.
  • Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required).
  • Fulfilling the functions of a Company Secretary, such as updating Companies House and the Charity Commission within timescales.
  • Sitting on appraisal, recruitment and disciplinary panels as required.

What are we looking for?

  • Organisational ability.
  • Knowledge or experience of business and committee procedures.
  • Minute-taking experience.
  • Knowledge of company secretariat, company / charity law would be desirable.
  • Commitment to the aims, principles and policies of the organisation.
  • Willingness and ability to understand and accept their responsibilities and liabilities as trustees, and to act in the best interests of the organisation.
  • Ability to think creatively and strategically, exercise good, independent judgement, and work effectively as a board member.
  • Effective communication skills and willingness to participate actively in discussion; and numeracy to the extent required to understand financial records and accounts.
  • Willingness to gain knowledge of local needs and resources that are available to deliver services.

What difference will you make?

The role of Secretary is to support the Chair by ensuring the board of trustees conducts itself professionally and effectively in providing sound governance of the charity. It is primarily an administrative role that involves ensuring the agenda following the agreed meeting timetable taking minutes and ensuring all relevant compliance information is accurately maintained and action points are followed up. 

What's in it for the volunteer?

By providing your skills and experience you will be helping to ensure that the organisation continues to provide its invaluable services to our beneficiaries. You will be joining a board of friendly and professional trustees.

Before you apply

Applications must be submitted via Reach Volunteering in the first instance. Please submit your CV along with a covering letter stating why you wish to join the organisation, the skills and experience you would bring to the board and any other relevant information.
  • Children / families
  • Housing and homelessness
  • Young people
  • The Gingerbread Centre was established in 1977 in Stoke-on-Trent, providing 24 hour supported accommodation for homeless families, pregnant women and teenage parents from across North...