Charity Secretary to the Board of Trustees

Charity Secretary to the Board of Trustees

Ongoing role
At a glance


  • Governance
  • Office and Administration Management


Kingston upon Thames, KT1 1AA
Mainly at home, or remote opportunity.
Travel limit? Happy if hybrid and can attend an in-person trustee meeting once per quarter in the Kingston area.


Either in or out of office hours Estimate of time needed:
0-5 hours / month, 1-3 hours / week or 3-7 hours / week
General hours for position are flexible. Options of hybrid (quarterly in-person board meetings in the Kingston area) or fully remote working.

Visitors from Fifth Day

Welcome to Reach Volunteering. We are a community and registered charity that connects people, skills and good causes.

To apply for this role, and any other on our platform, you need to be based in the UK, have at least three years of experience using the skills you wish to volunteer in a professional capacity or have lived experience (for trustee roles). Read more about our criteria.

Been There is looking for an enthusiastic and experienced individual to join a small, supportive and dynamic team as a Trustee and Secretary of the board.

What will you be doing?

Main Responsibilities

● To liaise with the chair and chief executive to plan, arrange and produce agendas and supporting papers for trustee meetings and for drafting the subsequent minutes

● To act as charity secretary and ensure that charity law, and regulatory requirements of reporting and public accountability are complied with

● Ensure that all meetings comply with the requirements of the governing document

● Arranging and administrating trustee meetings and any sub-committees in line with legal, and other regulatory requirements, and in accordance with the governing document

● Advise and guide the board on any legal and regulatory implications of the charity’s strategic plan

● Acting as the custodian of the governing document, in liaison with the trustees, reviewing its appropriateness and monitoring that the charity’s activities reflect the objects set out in the governing document. Also, to act as the holder of statutory registers and books, and other legal and important documents such as insurance policies

● Supporting the trustees in fulfilling their duties and responsibilities, organising trustee induction and ongoing training

● Ensuring that trustee decisions are implemented in accordance with the charity’s governing document or other internal operational procedures

● Ensuring the charity’s stationery, including electronic communications (emails, websites etc), orders, invoices, cheques and other relevant documents include all the details required under company law and, if applicable, charity law and/or VAT law

● Plan and prepare the committee meetings and AGM with others as appropriate (planning dates, booking rooms, sending out minutes and other papers

● Minute committee meetings or ensure another minute taker is available

● Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions

What are we looking for?

Person Specification:

Individuals are sought who have a strong empathy with any body image issues and related mental health concerns. Experience, skills and expertise in charity law, an interest in the well-being of people combined with an in-depth understanding of our work and ambitions are particularly sought.


Knowledge, skills and understanding:

  • Record keeping, information retrieval and dissemination of Management Committee data/documentation to the trustees and relevant parties
  • Writing agendas and concise minutes
  • Knowledge of Charity law and the voluntary sector
  • Commitment to the organisation and a willingness to devote the necessary time and effort
  • Preparedness to make recommendations to the board and a willingness to speak their mind with diplomacy
  • An understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship
  • An ability to work effectively as a member of a team
  • Excellent communication and interpersonal skills
  • Commitment to promoting equality and diversity.
  • Ability to organize time and work to deadlines.

What difference will you make?

Been There is a charity for people struggling with their mental health relating to body image. 

We have a tight-knit team, and your support to our trustees will be a key way that we will help ensure we are always acting in the best interests of our beneficiaries.

  • Mental health
  • Organisation type: 

    Been There is an app-based charity that connects people over 18 with a vetted and trained Mentor to help with any body image issues and related mental health concerns they may be experiencing....