Chair of Trustees / Trustee with appropriate attributes to become Chair in due course

Chair of Trustees / Trustee with appropriate attributes to become Chair in due course

At a glance


  • Governance
  • Strategic development and planning


Stokenchurch, HP14 3RG
Mainly at home, or mainly at the office.
Travel limit? No fixed limit, but ability to attend venue regularly, and some local knowledge essential


Either in or out of office hours Estimate of time needed:
0-3 hours / week or 3-7 hours / week
Board meetings are currently monthly on Thursday evenings. Flexibility for other tasks in and outside working hours needed. c25 hours per month.

Chair or future Chair to lead and strengthen the organisation, so that our core library service and expanding range of community activities continue to thrive and develop in a fast-evolving external environment.

What will you be doing?

We are seeking to recruit a Trustee who has the interest and aptitude to become Chair of Trustees within a reasonable time.

Trustees, under the overall leadership of the Chair, provide a strategic and oversight role, ensuring that we achieve our stated aims and objectives as defined in our governing documents, comply with all legal and contractual obligations, and manage our resources effectively and efficiently.

All Trustees are expected to attend (normally) monthly Board meetings held at the Library, plus agreed tasks in between meetings, which, in some cases can be carried out at home, but might also involve local attendance. The candidate thus needs to live sufficiently locally to enable this.

In addition to the general responsibilities of a Trustee, the Chair has a number of tasks specific to their role.

Key Tasks

  • Providing leadership for the board of trustees in their role of setting the strategy and policy of the organisation.
  • Chairing and facilitating the [normally monthly] board meetings; working with the Secretary to ensure agendas and minutes are prepared.
  • Liaising regularly with the Treasurer to maintain a clear grasp of the charity’s financial position and to ensure full and timely financial transparency and information disclosure to the Board.
  • Representing the organisation at appropriate events, meetings or functions.
  • Acting as a spokesperson for the organisation where appropriate.
  • Maintaining careful oversight of any risk to reputation and/or financial standing of the organisation.
  • Receiving regular informal progress reports of the organisation’s work and performance from other library volunteers
  • Acting as the final referral for grievances and appeals.
  • Attending and being a member of other committees or working groups when appropriate in role as Chair

What are we looking for?

Key attributes

  • Commitment to the organisation.
  • Leadership ability.
  • Integrity, strategic vision and good/independent judgement.
  • A willingness to devote the necessary time and effort to their duties as Chair and trustee, including ability to attend meetings in the evening.
  • Ability to take decisions for the good of the organisation.
  • Good communication skills.
  • Tact and diplomacy.
  • Willingness to speak one’s mind and listen to the views of others.
  • An ability to work effectively as a member of a team.
  • Understanding of the legal responsibilities and liabilities of a trustee.


  • Prior experience of committee/trustee work.
  • Knowledge of the type of work undertaken by the organisation.
  • A wider involvement with the voluntary sector.

What difference will you make?

In 2013, Buckinghamshire reorganised their library service, and Stokenchurch Library, along with a number of other smaller libraries, became a Community Library, still part of the full countywide library service, but with a significant involvement of volunteers as a partnership between a local charity and the Council. This had the added advantage of allowing other locally-led activities to be introduced to complement the core library service.

Whilst the enterprise has thrived, with use of the core library service faring no worse than wider trends, a growing range of other activities, we are currently faced with two challenges: the departure of some key Trustees and volunteers who have been involved since the outset; and a tighter financial environment with a resultant need to develop our fundraising activity and methods.

Although we are fully confident there is a bright future for our library and "community hub", we thus need fresh and additional skills to ensure we successfully navigate these changed circumstances.  

What's in it for the volunteer?

In our first 6 and a half years, we have demonstrated the need for and value of a local library facility, and the scope for diversifying its activities for the benefit of the community as a whole. This has been a rewarding experience for those involved.

But there is still lots of further potential, as well as some challenges posed by the changing external environment

This role provides the opportunity for a similarly rewarding experience of taking us onto that next level, securing our future success for the years to come, and contributing to the wellbeing and community cohesion of our village.

Before you apply

After first contact, an informal meeting will take place to ensure understanding of role. If interest confirmed, more formal application process with references, then structured induction process.
  • Children / families
  • Education
  • Local / community
  • Stokenchurch Community Library serves the people of Stokenchurch and the surrounding area by providing a library and community information centre in conjunction with Buckinghamshire County Council...