The volunteer bookkeeper works with the Treasurer to provide vital support in monitoring and accounting for income and expenditure, and ensuring good processes are in place to manage the Museum’s income.

Responsibilities

• Raise payment requests on the bank account for invoice payment, which will be approved online by the Treasurer
• Provide supporting information for each payment to the Treasurer so that they can be correctly allocated
• Post all receipts and payments in the cash book, regularly check and reconcile entries
• Reconcile cashbook figures with the bank account at least monthly
• Review income and expenditure against the agreed annual budget, preparing a monthly report
• Provide supporting documentation and advice to the Treasurer for production of annual formal financial results 
• Lodge excess cash and cheques into the museum account
• Make monthly wage payments for 4 members of staff, as instructed by our external payroll contractor. 
• Ensure HMRC and NEST Pensions are paid monthly
• Maintain the membership register for Amersham Museum 200 Club, make payment to the monthly winner(s), prepare the scheme’s quarterly returns and apply for the annual renewal of the licence. 
• Work with the Administrative Officer to maintain records, claim and account for Gift Aid 
• Keep the Treasurer informed if any anomalies are spotted, or problems arise
• Provide advice as appropriate on any financial transactions such as how to make payments or receive grants and other funding